Create Google Tasks from Google Sheets Rows Automatically ✅
Adam Browder
September 25, 2025
Teams often use Google Sheets to track client requests, project updates, or internal tasks. It’s a simple way to capture information, but it doesn’t always translate into action. That’s where Workload helps — you can create Google Tasks from Google Sheets automatically, so every new row becomes a task without manual effort.
This eliminates the risk of things slipping through the cracks. Instead of copying and pasting details into another tool, tasks are generated instantly with the right context, deadlines, and notes.
By connecting Sheets and Tasks through Workload, your team stays organized, responsive, and focused on what matters — getting the work done, not managing it.
🧩 Essentials
📊 Google Sheets Account
Track and organize rows of data that will trigger new tasks.
✅ Google Tasks Account
Capture every spreadsheet row as an actionable to-do with deadlines and notes.
🤖 Workload Account (free or paid)
Build, run, and manage your automation — no code needed.
💡 Why Automate
📝 Keep Task Details Accurate
Send notes, deadlines, and context straight into Google Tasks.
👥 Align Your Team
One spreadsheet source ensures everyone works from the same task list.
🚀 Streamline Project Tracking
Sheets tracks the data, Tasks handles the action.
⚙️ Build a Create Google Tasks from Google Sheets Rows Automation
Apps expect data in different formats—like dates, names, or labels. Workload’s built-in AI Wizard lets you clean or adjust data between steps. If your trigger already sends clean data, you can skip formatting altogether.
Step 1: Create a New Automation (Workload)
Open the Workload dashboard and click Create Workflow.
Enter a title for your automation (ex: “Google Sheets to Google Tasks”).
Step 2: Set Up a Trigger (Google Sheets)
Click inside the Trigger box and choose Google Sheets.
Select the event New Spreadsheet Row, then click Continue.
Click Sign in to connect your Google Sheets account if you haven’t done so already. For help, follow our step-by-step guide on how to connect Google Sheets to Workload. Once connected, click Continue.
Choose the spreadsheet and worksheet you want Workload to monitor, then click Continue.
Click Test Trigger to pull in sample data from your sheet.
Confirm the row data appears correctly, then click Continue.
Once a new spreadsheet row is found, click Continue.
Step 3: Add an Action (Google Tasks)
Click into the action step and select the Google Tasks app.
Choose the event Create Task, then click Continue.
Click Sign in to connect your Google Tasks account if you haven’t done so already. For help, follow our step-by-step guide on how to connect Google Tasks to Workload. Once connected, click Continue.
Next, map the fields that you want to add to the task:
- Task List (required) → select the task list where new items should go
- Title (required) → title field from the spreadsheet row
- Notes → notes or description field from the spreadsheet row
- Due Date → date field from the spreadsheet row
Once you’ve finished, click Continue.
Now, hit Test Action to confirm a task is created.
After a successful test, click Continue.
Check Google Tasks to verify the test item appears with the correct details.
Step 4: Activate the Automation (Workload)
Return to the Workload editor and review your steps to confirm each step has a green checkmark. Then, click the toggle switch to turn your automation On.
* You now have an active automation that will automatically create Google Tasks anytime a new row is added to a Google Sheets worksheet.
🎨 Make It Yours
Want more flexibility or to add your own personal style? Try these customization ideas:
📅 Turn Deadlines into Due Dates
Use a “Due Date” column in your sheet to set task deadlines automatically. Each new row instantly creates a task with the correct completion date.
📝 Carry Notes from Your Sheet
Map a “Details” or “Notes” column so every task includes clear instructions. This ensures your team doesn’t have to look back at the spreadsheet for context.
👥 Assign Tasks by Team Member
Add an “Owner” column in your sheet and route tasks into different lists. Each person gets their own assignments without needing to sort through unrelated tasks.
⚡ Expand This Automation Into a Complete Task Management System
Once new Google Sheets rows are creating tasks automatically, you can expand the automation to make it even more powerful:
📨 Send Task Alerts to Slack
Notify your team instantly in Slack when high-priority tasks are created from your sheet. Sales, marketing, or ops teams can act on new requests right away without checking a spreadsheet.
📊 Log Tasks in Google Sheets
Maintain a separate tracking sheet that logs every new task with timestamps, owners, and completion status. Perfect for project managers who need visibility into workload and performance metrics.
🗂️ Create Project Folders in Drive
Automatically generate a Google Drive folder for each new task. Store client assets, contracts, or design files in one place, linked directly to the task for easy access.
✅ Auto-Close Completed Rows
When a task is marked complete in Google Tasks, update the corresponding row in Sheets as “Done.” This creates a live project tracker that reflects real progress without manual updates.
🧠 Learn More
🎓 Visit Workload University
Step-by-step lessons and videos to master automation basics.
🆘 Browse the Workload Help Center
Guides and troubleshooting tips to keep your automations running smoothly.
📊 Explore More Google Sheets Automations
See other automations that bring data from Google Sheets into action.
✅ Check Out Google Tasks Automations
Find more workflows that keep your to-do list updated automatically.
🎥 Video Walkthrough
Want to see this automation built step by step? Watch the full tutorial on Workload’s YouTube channel.
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