Your Google Tasks list holds everything you need to get done—reminders, deadlines, and action items. But without a simple way to sync Google Tasks to Sheets Rows, it’s tough to track progress, share updates, or build a reliable task report.

This automation solves the problem by sending each new task directly to Google Sheets. No copy-pasting. No delays. Just clean, organized task data flowing straight into your spreadsheet the moment you create it.

With Workload, setup takes minutes. You choose which task details to include—like title, notes, and due date—and map them to your spreadsheet. Once it’s live, the workflow runs automatically, keeping your data accurate and always up to date.

🔌 Essentials & Connections #

Before you build, here’s what you’ll need:

• Google Tasks account – to manage and create tasks
• Google Sheets account – to store and organize task data
• Workload account (free or paid) to create your workflow

Workload makes connecting these tools seamless. Just sign in and grant access when prompted—no developer setup or configuration needed.

⚙️ How to Sync Google Tasks to Sheets Rows #

1. Create your workflow in Workload #

• Log into your Workload account and click New Workflow

• Give your workflow a name like “Tasks to Sheets”

2. Set your Google Tasks trigger #

• Click the Trigger box and search for Google Tasks

• Select New Task as the trigger event

• Securely connect your Google account to Workload

• Choose the task list you want to monitor (e.g., “My Tasks”) then click Continue

• Click Test Trigger to pull in a sample task

• Click Continue to proceed to the next step

3. Add and configure your Google Sheets step #

• Choose Google Sheets as the action

• Select Create Spreadsheet Row as the action

• Securely connect your Google Sheets account to Workload

• Choose the spreadsheet and specific worksheet to update

• Click the + Add to button to add fields. Use the dropdown menus in the Row Data section to map Google Tasks fields to columns in your Google Sheets worksheet. You can add as many fields as you like. When finished adding fields, click Continue. (Note: available fields will reflect your specific worksheet, so your options will be different from this example):
  • Title → Name
  • Notes → Description
  • Static Value “Home” → Location
  • Due Date → Start Time

4. Format the End Time with AI – (Note: this step is only necessary if you have information that you need to alter in some way. Some workflows may not need to format data. This example uses the formatter to add and hour from the start time to come up with an end time.) #

• Click the + button in between the trigger and action steps and then click + Add Step

• Select AI Formatter by Workload from the Tools menu as the app

• Choose Format Data as the event

• Use the task’s due field from the trigger as the Input Data field

• Set the prompt to: “Add 1 hour to this time”, then click Continue

• Click Test action to generate a new end time. If successful, click Continue.

• Return to the Google Sheets step (now step 3) and map this output to the End Date/Time column and then click Continue

• Click Test Action to send a full sample to your spreadsheet and then click Continue

5. Finalize and activate your Sync Google Tasks to Sheets Rows workflow #

• Open Google Sheets to confirm the new row was added

• Ensure every step in the editor shows a green dot

• Click the On/Off toggle to activate the workflow for live data

🛠️ Customizing Your Workflow #

Workload gives you flexibility to make this automation fit your exact needs:

• Use a different spreadsheet or worksheet depending on the project
• Add static tags (like “Team,” “Priority,” or “Category”) to every task
• Use conditional AI prompts to create unique end times or calculate durations
• Format dates and times using AI to match your reporting standards
• Add extra columns like status, owner, or context for richer data

You can adjust field mappings, add logic, or apply formatting tools—without touching any code.

🔓 Unlocked: Sync Google Tasks to Sheets Rows #

This workflow takes the busywork out of task tracking. Every new Google Task automatically turns into a structured row in your spreadsheet—ready to filter, sort, or summarize.

Whether you’re managing personal to-dos, tracking team assignments, or building out a reporting dashboard, this workflow ensures your task data stays organized and up to date.

Try it now on Workload and let automation do the rest.

🧠 Learn More #

🎥 Watch the full tutorial – Follow along with Eliot as he builds this exact workflow step-by-step on YouTube
📚 Visit Workload University – Learn new workflows with simple, practical videos at Workload University
🛠️ Workload Help Center – Browse setup guides, FAQs, and troubleshooting tips