Gmail is one of the most popular tools for business communication. It’s quick, reliable, and easy for teams to use. But managing email by hand can take up too much time. That’s where automation helps. With the Top 5 Gmail integrations, you can connect Gmail to your favorite apps. This cuts clutter, removes busywork, and makes sure important messages lead to action.
These integrations help Gmail do more than just hold messages. You can share updates with your team, track leads, save files, and kick off workflows—without extra steps or switching between apps.
With Workload, Gmail becomes the heart of your automation setup. Our no-code platform makes it easy to connect Gmail with apps like Slack, Trello, Google Drive, Google Sheets, and Google Calendar. You can route messages, trigger tasks, organize files, and build custom automations that save time and reduce errors—no coding needed.
1. Slack – Instantly Share Emails with Your Team 📣
Why it’s helpful:
IImportant emails can easily get missed in a busy inbox. This integration sends key Gmail messages straight to the right Slack channel—so your team stays informed without needing to check email constantly. It’s great for time-sensitive updates like customer inquiries, orders, or internal requests. Since Slack is where your team already communicates, they’ll see the message right away, improving speed, teamwork, and follow-through.
Example workflow:
- Trigger: New Gmail message with “urgent” or “invoice” in the subject
- Action: Send formatted message to #support or #sales in Slack
Bonus:
You can also send direct alerts to Slack users when important clients email you—so your team can jump on it quickly and stay aligned.
👉 Try Gmail + Slack integration
2. Google Drive – Organize Attachments Automatically 📁
Why it’s helpful:
Manually saving email attachments and sorting them into folders takes time—and it’s easy to make mistakes, especially when you’re dealing with lots of files each day. This integration solves that by automatically uploading Gmail attachments to the right Google Drive folders. It’s perfect for organizing invoices, contracts, reports, and receipts. Instead of letting files pile up in your inbox or go missing, you’ll have an organized, real-time backup that keeps everything in the right place.
Example workflow:
- Trigger: New Gmail message with PDF attachment from accounting@yourcompany.com
- Action: Upload the file to /Finance/Invoices in Drive
Bonus:
Use Gmail labels like “Receipts” or “Legal” to sort documents into specific folders for cleaner organization.
👉 Try Gmail + Google Drive integration
3. Trello – Turn Emails Into Tasks ✅
Why it’s helpful:
A lot of emails need follow-up, but without a clear system, they often get missed or forgotten. This integration fixes that by turning emails into Trello cards automatically. It connects your inbox with your task board, so your team can act on important messages right away. Whether it’s a support ticket or a project request, everything stays organized and easy to track. No more copy-pasting emails—your Trello board stays up to date without the extra work.
Example workflow:
- Trigger: New Gmail message labeled “Action Needed”
- Action: Create a Trello card on your “To Do” list with message content
Bonus:
Send a thank-you email when the Trello card is marked “Done”—a simple way to close the loop and keep senders informed automatically.
👉 Try Gmail + Trello integration
4. Google Sheets – Log Emails for Reporting 📊
Why it’s helpful:
Manually copying email info into a spreadsheet takes time and often leads to errors. As one of the Top 5 Gmail integrations, this workflow pulls data from Gmail—like the sender, subject line, and message summary—and logs it directly into Google Sheets.. It’s great for tracking leads, managing support tickets, or monitoring performance. With a live-updating sheet, you can build dashboards and reports that give your team real-time insight into what’s happening in your inbox.
Example workflow:
- Trigger: New Gmail message from “contact@yourdomain.com”
- Action: Append a row in a Google Sheet with the sender, subject, and message summary
Bonus:
Trigger follow-up emails when certain values appear in the sheet—great for automating next steps or confirming form submissions.
👉 Try Gmail + Google Sheets integration
5. Google Calendar – Automate Meeting Reminders ⏰
Why it’s helpful:
Missing a meeting reminder or confirmation email can lead to no-shows, delays, or lost time. This integration helps by sending Gmail reminders automatically before your scheduled Google Calendar events. It’s especially helpful for sales teams, consultants, or anyone who runs client meetings often. Your guests get a timely heads-up with the right details, and you don’t have to remember to send it yourself—so you can focus on the meeting instead of the prep.
Example workflow:
- Trigger: 30 minutes before a Google Calendar event
- Action: Send a personalized reminder email from Gmail with the event details
Bonus:
Create a new Calendar event automatically when you label an email “Schedule”—perfect for lead follow-ups or demo requests.
👉 Try Gmail + Google Calendar integration
Get the Most Out of Gmail with Workload 🚀
These top 5 Gmail integrations are just the start. With Workload, you can clean up your inbox, cut out repetitive tasks, and link Gmail to hundreds of other tools—without writing any code. You can keep your team in the loop on Slack, log new leads in Google Sheets, or save files to Drive automatically. Workload makes it easy to build smart workflows that help your business run smoother every day.
Watch and Learn 🎥
New to automation? Visit Workload University to learn how to connect Gmail with other apps using Workload. Our short videos walk you through real examples, helpful tips, and easy steps to build automations that save time. Whether you’re just starting out or improving an existing workflow, you’ll find it simple to follow along—no tech skills needed.
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References 📚
- Workload – Gmail Integration Overview
- Workload – Trello + Gmail Setup Guide
- DemandSage – 2025 Slack Usage Statistics
- ViaSocket – Top Gmail Automations Overview
- Google – Gmail Active Users Report
- Make – Automating Tasks with Gmail and Trello
- Zapier – Gmail + Google Sheets Automation Use Cases
- Exploding Topics – Gmail Usage Statistics (2025)
- Workload – Gmail + Google Calendar Automation Guide
- Formstack – Workflow Automation Trends Report