Your Airtable base is packed with valuable data—new leads, events, submissions, updates. But without a reliable way to sync Airtable records to Sheets, it’s hard to share, analyze, or act on that information at scale.
This automation fixes that by syncing every new Airtable record directly to Google Sheets. No delays, no exporting. Just clean, structured data flowing from one app to another the moment it’s created.
Workload handles the connection behind the scenes. You choose the fields, map them to your spreadsheet, and let the automation do the rest. It’s fast, flexible, and saves hours you’d otherwise spend moving data by hand.
🔗 Essentials & Connections #
Before you build, here’s what you’ll need:
- Airtable account to store and manage structured records
- Google account to access and update Sheets
- Workload account (free or paid) to create your workflow
Workload makes connecting these tools seamless. Just sign in and grant access when prompted—no developer setup or configuration needed.
⚙️ How to Sync Airtable Records to Sheets #
1. Create your workflow in Workload #
- Log into Workload and click New Workflow
- Give your workflow a name like “Airtable to Google Sheets”
2. Set your Airtable trigger #
- Click the trigger box and choose Airtable as the app
- Select New Record as the event
- Securely connect your Airtable account to Workload
- Choose the base and table you want to monitor from the dropdown menus, then click Continue
- Click Test Trigger to load a sample record
- Click Continue to move to the next step
3. Add and configure the Google Sheets step #
- Choose Google Sheets as the app
- Select Create Spreadsheet Row as the event
- Securely connect your Google account
- Choose the spreadsheet and worksheet to update
- Use the dropdown menus in the Row Data section to map Airtable fields to columns in your sheet. Click the + Add to button to add multiple fields. When finished adding fields, click Continue. (Note: available fields will reflect your specific worksheet, so your options will be different from this example)
- Name → Event Name
- Notes → Description
- Location → Location
- Start Time → Start Time
- End Time → End Time
- Click Test Action to send a sample row to Google Sheets
- Click Continue once the test is successful
4. Finalize and activate your workflow #
- Open Google Sheets to confirm that the new row appeared
- Check the workflow editor to ensure each step shows a green dot
- Click Activate Workflow to turn it on
🛠️ Customizing Your Sync Airtable Records to Sheets Workflow #
Don’t forget to customize your workflow before or after you turn it on—Workload makes it easy to fine-tune every step.
- Filter the records
Only want certain records to go to Google Sheets? Add a filter step to include or exclude rows based on fields like tags, categories, or status. - Format your data
Use formatting functions to clean up text, reformat dates, or adjust how numbers appear in your spreadsheet. - Add more steps
Expand your workflow by connecting other apps—like sending an email, posting to Slack, or updating another Sheet. - Switch the trigger to Updated Record
Want to sync changes instead of new records? Change the trigger to run when a record is updated in Airtable.
Everything is visual and code-free, so you can build smarter workflows without needing technical help.
🔓 Unlocked: Sync Airtable Records to Sheets #
This workflow gives you a simple, reliable way to sync Airtable records to Sheets in real time—no manual updates, no missed data, no spreadsheets falling behind.
Whether you’re managing projects, collecting form responses, or tracking internal tasks, this automation keeps your data organized and accessible across your team.
🚀 Start building with Workload – Try this workflow now and sync Airtable records to Sheets without writing any code.
🧠 Learn More #
🎥 Watch the full tutorial – Follow along with Eliot as he builds this exact workflow step-by-step on YouTube
📚 Visit Workload University – Learn new workflows with simple, practical videos at Workload University
🛠️ Workload Help Center – Browse setup guides, FAQs, and troubleshooting tips
