Manually entering meeting details into Airtable is a recipe for missed info and wasted time. This no-code workflow helps you create Airtable event records automatically from new Google Calendar events—connecting your schedule with your database in real time.
Each time a new event is added to your Google Calendar, this automation creates a new record in Airtable, capturing key details like the event name, notes, location, and start time. It’s ideal for teams that need a structured log of meetings or want to track events as part of a larger workflow.
With Workload’s no-code platform, you can set it up in just a few clicks—no spreadsheet exporting, no double entry, and no tech skills needed.
💡Why Create Airtable Records from Google Calendar? #
- Build a searchable database of meetings, appointments, and events
- Automatically log calendar activity for reporting, follow-ups, or project tracking
- Share structured event details with teammates—no invites or CCs required
- Save time by turning calendar entries into usable records, not just reminders
This automation is perfect for teams that use Google Calendar to schedule events but rely on Airtable to manage workflows, track client interactions, or organize internal operations.
🔌 Essentials for Creating Airtable Records #
Before getting started, make sure you have:
- Google Calendar account where your events are scheduled
- Airtable account with a base and table set up to store event details
- Workload account (free or paid) to create and activate the workflow
Connecting these apps through Workload is quick and seamless. Just sign in, authorize access to each tool, and you’ll be ready to start building—no technical setup needed.
⚙️ How to Create Airtable Records from Google Calendar Events #
Here’s how to build your calendar-to-record automation in Workload:
1. Set Google Calendar as the Trigger #
- Open the Workload dashboard and click Create Workflow
- Give your workflow a title (ex: “Calendar to Airtable”)
- Select the trigger app: Google Calendar
- Choose the event: New Event
- Securely connect your Google account to Workload
- Pick the calendar you want to monitor (ex: “Team Meetings”)
2. Test the Google Calendar Trigger #
- Click Test Trigger and Workload will pull the most recent event (ex: “Q3 Planning Call”)
- If you get a valid response, click Continue
3. Add Airtable as the Action #
- In the action step, select the Airtable app
- Choose the event: Create Record
- Securely connect your Airtable account to Workload
- Choose the base and table where you want new records to appear (ex: “Meetings” → “Calendar Events”)
- Map the fields you want to populate in Airtable using data from the Google Calendar trigger. These are the options we used, but you can customize them:
- Name (required) → Summary from Google Calendar
- Notes → Description from the event
- Location → Location from the event
- Date & Time → Start date and time from the event
- Click Continue
4. Test and Activate the Workflow #
- Click Test Action to create a new Airtable record
- Open your Airtable base and confirm the record appears with all mapped details
- Verify that each step in the Workload editor has a green light indicator
- Once confirmed, activate the workflow in the top-right corner
🎨 Customize the Workflow #
Looking to expand this automation or make it smarter for your team’s needs? Here are some creative ways to build on it:
- Automatically tag internal vs. external events using keywords or calendar source
- Capture RSVP counts or Zoom links using additional calendar fields
- Add a follow-up task in another tool (like ClickUp or Google Tasks) after the record is created
Workload gives you the flexibility to design workflows that match your exact process—no code, no limits.
🧠 Learn More About Workload Automations #
Want a walkthrough of this exact workflow? Watch the companion video where Eliot builds the Google Calendar to Airtable automation from start to finish—no code, no confusion.
Looking for more ideas? Explore tutorials on dozens of other no-code use cases over on the Workload University YouTube channel, or dive deeper through the Workload Help Center.
🔗 Build Your Own Google Calendar to Airtable Workflow #
And just like that—you’ve created a simple, no-code automation that sends new Google Calendar events straight into Airtable. Whether you’re logging meetings, planning interviews, or keeping track of upcoming events, this workflow saves time and keeps everything organized.
