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Gmail to Slack Channel Messages | No-Code Workflow Tutorial

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Want to keep your sales, support, or ops teams instantly informed of key emails—without digging through your inbox or missing critical updates? With the Gmail to Slack Channel Messages workflow, you can automatically send every email that matches your search terms (like “new order,” “payment received,” or “urgent support”) straight to a Slack channel. Your team will see the right messages, at the right time, in the right place—no copy-pasting or inbox triage needed.

This integration runs in the background, watching your Gmail for specific keywords or filters. When a match is found, it pulls key email details—like subject, sender, and body—and sends them to Slack as a formatted message. Whether you’re keeping your team updated on new orders or flagging important support messages, this workflow ensures nothing gets missed.

It’s an easy, no-code solution for faster response times, better teamwork, and less hassle—no more forwarding emails manually.

Need help setting up? Watch our tutorial video with Eliot from Workload. You can also visit Workload University and our Help Center for extra tips on making the most of your automation.

Overview: Gmail to Slack Channel Messages Workflow #

This workflow does three things:

  • Watch for matching Gmail emails: It monitors your Gmail inbox for emails that match a specific search term.
  • Format email details: It pulls key fields—like subject, sender, and body—from the matching emails.
  • Post to Slack: It sends the formatted data as a Slack channel message, using the subject as the bot name.

What You’ll Need:

  • A Gmail account with access to the inbox you want to monitor
  • A Slack account with a workspace and a channel for notifications
  • A Workload account (free or paid) to create and run your workflow
Introduction slide describing the trigger and action of a Gmail to Slack Channel Message workflow. The workflow triggers on an email matching a search in Gmail. The action is to send a channel message in Slack.

Step-by-Step: Build Your Gmail to Slack Channel Messages Workflow #

Step 1: Set Up the Trigger (Gmail)

Dashboard view of the Workload platform with a red arrow pointing to the “Create Workflow” button in the top-left corner. Click the button to create a new Gmail to Slack Channel Messages workflow.
  • Name Workflow: Enter a unique name (ex: “Gmail to Slack Channel Messages”).
Workload Editor view with an arrow pointing to the upper left corner where you give the Gmail to Slack Channel Messages workflow a new name.
  • Choose Trigger App & Event: Select Gmail, then choose New Email Matching a Search.
Editor view of Workload platform with red arrow pointing to "New Email Matching a Search" option within the "Event" menu.
  • Connect Account: Click Sign in to connect your Gmail account.
Editor view of Workload platform with a red arrow pointing to the "Sign in" button.
  • Enter Search Term: Type your filter phrase (ex: “new order”).
Editor view of the Workload platform with a red arrow pointing to "Continue" button after adding the desired query in the "Search Query field.
  • Test Trigger: Click Test Trigger to pull in a sample email.
Editor view of Workload dashboard with a red arrow pointing to the "Test Trigger" button at the bottom.

Step 2: Set Up the Action (Slack)

  • Add Slack Step: Click into the Step 2 action and select Slack as the action app.
Editor view of Workload platform with a red arrow pointing to Step 2 of the workflow. There is another red arrow pointing to the Slack app option within the App menu.
  • Choose Event: Select Send Channel Message.
Editor view of Workload platform with a red arrow pointing to "Send Channel Message" in the Event menu.
  • Connect Account: Click Sign in to securely connect your Slack workspace.
Editor view of Workload platform with a red arrow pointing to a "Sign in" button on right side. Click to securely connect your Slack account to Workload.
  • Select Channel: Choose the channel where you want notifications (ex: #orders).
Editor view of Workload platform with a red arrow pointing and the "Channel" field. Click in this box will open a dynamic menu to select a channel.
  • Customize Message: Map the fields from previous steps that you want to use in the message. Commonly used fields include:
    • Message Text: This field is required.
    • Bot Name
    • Emoji
    • Icon
Editor view of the Workload platform with a red box around the fields that can be mapped to customize the Slack Channel message.
  • Test Action: Click Test Action and confirm the message appears in Slack.
Editor view of the Workload Platform with a red arrow pointing to the "Test action" button in the bottom center of the screen.

Step 3: Activate Your Workflow

  • Verify Step Indicators: Ensure every step has a green light.
Editor view of Workload platform with red arrows pointing to green light indicators on the workflow steps of the Gmail to Slack Channel Messages workflow.
  • Activate Workflow: Toggle the workflow ON to make it live.
Editor view of the Workload platform with a red arrow pointing to the On/Off toggle in the top-right corner. Click this to activate the Gmail to Slack Channel Messages workflow.

Customization Tips #

  • Use advanced Gmail filters, like sender, subject, or labels, to refine which emails trigger notifications.
  • Duplicate the Slack action to send alerts to multiple channels.
  • Use Markdown to enhance message formatting (bold text, lists, or links).
  • Add more actions to log notifications in Google Sheets, send SMS alerts, or create Trello cards.

Closing Thoughts #

With the Gmail to Slack Channel Messages workflow, your team will never miss another order or support email. As soon as a matching message arrives in Gmail, Workload extracts the subject, sender, and body and sends it to Slack—keeping everyone in the loop and responsive.

Ready to boost productivity? Use Workload templates to create more workflows, or explore our library for additional integrations. For hands-on help, visit Workload University or our Help Center. With Workload, automation works for you—every time.

Automate the work—focus on what matters!

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